Society Registration

How to register?

A minimum of 7 members are required to register a Society. A society shall be registered with the Registrar office under Societies Registration act 1860 (A separate Registrar of Societies will be in your area). Only for Maharashtra state, it's different and it shall be registered with Charity commissioner.

It is undertaken by a basic document of Memorandum of understanding and Articles of Association with the specified rules and regulations. Such document consists of Name, occupation and address of all members and with the rights, power, duties and responsibilities of each member and governing body.

Society registration is formed by an association of at least 7 members. Each designated persons will be elected by election 3 years once or as specified by the society bye-law. You may need to know the difference between Trust, Society, Nonprofit Company as per societies Act.

No stamp paper is required for society registration. Management of society run by Governing body and succession in management is by Election.

As per the Societies Act, the Governing body meeting and the Annual general meeting should be conducted. Governing body members have entrusted the management of the affairs of the society. Whereas the General body member duties include the election of Governing body members, alteration of name, objects, rules and regulations if necessary. Even a foreigner can be a member of a society in India.

The purpose and object of the Society shall be a literary, scientific or charitable purpose.

After registration of society, you shall apply for PAN CARD if required. Anyway each year we have to submit the accounts to the Registrar of societies.

Non-filling of names, addresses and occupation of Governing body members, council, directors, committee entrusted with the management of the Society or willfully furnishing false information or return or refusing or neglecting to send audited income and expenditure statement and information are offences of the Society which is penalizable.

Documents required for registration of the Society

  1. Covering Letter Schedule-A.
  2. Memorandum of Association with Identification (Each page should be signed by three members of the managing Committee) Schedule-B.
  3. Rules and Regulations (Each page should be signed by three members of the managing Committee) Schedule-C.
  4. Consent letter of all members Schedule-D.
  5. Authority Letter Schedule-E.
  6. Self-Declaration or Affidavit Schedule-F 6 Schedule-I, II and VI vide Rules.
  7. Resolution.
  8. No objection certificate of office address.
  9. Office address proof(Electricity bill etc.).
  10. Photographs(separately) and Identity Proof of all members(Commonly and separately) Aadhar Card & Pan cards.

A List of Documents to establish identity of members for Welfare Societies/Trust (NGO):-

  1. Aadhar Card
  2. PAN Card
  3. Voter Identity Card
  4. Sr. Citizen ID
  5. Valid Passport
  6. Valid Driving license
  7. (Above anyone every persons. Two set xerox copies on self attested each one.)

    B List of Documents to establish address proof of Welfare Societies/Trust (NGO):-
  8. The Latest electricity bill & Pan card individual name of anyone person for office address. Two set xerox copies on self attested.
  9. C List of Other Documents for registration of Welfare Societies/Trust (NGO):-
  10. Applicant one passport size original photo
  11. List of e-mails, mobile numbers, occupation